Office Administrator of Finance
Under the direction of the Fire Chief, the Office Administrator of Finance will provide administrative duties of above-average difficulty in the following areas of responsibility:
- Human Resources
- Budgeting and Forecasting
- Administration Assistance
- Responsible for payroll and all related items including the analysis, reconciliation, preparation and input of payroll data.
- Process monthly, quarterly and annual tax reporting
- Establish new employees/volunteers in payroll system verifying accuracy and completeness of employment paperwork and ensuring compliance with all applicable state and federal wage and hour laws as well as contracts and Collective Bargaining Agreements (CBA)
- Maintain and update personnel files
- Ensure compliance with all Analyze HR rules and implications
- Analyze CBA and implement changes and updates, if needed
Budgeting and Forecasting
- Provide financial forecasting and budget reporting to Fire Chief and Commissioners
- Monitor budget compliance
- Primary contact for State Auditors office both for Annual Report and audits
- Participate in development of the annual budget
- Process and reconcile transport billing; manage GEMT process
- Reconcile funds with King County Finance Reports
- Provide balanced Treasurer’s Report monthly
- Process all vendor payments
- Responsible for reconciliation of bank accounts and petty cash
- Apply for and manage grants
- Assist with Public Record Requests
- Provide backup for Administrative Assistant position
- Responsible for records retention and destruction compliance
- Assist in preparation of packets for Commissioner meetings
- Provide support to staff, administration, Board of Commissioners, as needed
KNOWLEDGE AND ABILITIES
- Methods, procedures, and terminology related to accounts receivable/payable, payroll and benefits, purchasing, travel arrangements, transport billing, business correspondence and preparation of meeting minutes.
- Customer service techniques and etiquette.
- Basic and intermediate governmental accounting.
- Public Records Requests and Records Retention requirements.
- Applicable laws, codes, regulations, policies and procedures.
- Maintain confidentiality of information which may be acquired directly or indirectly, in any written, verbal, or auditory sense.
- Ability to use sound judgment and human relation skills necessary to deal with the public and coworkers.
- Assist the public and District staff in a collaborative and professional manner.
- Communicate effectively both orally and in writing
- Strong analytical skills.
- Understanding and compliance with Cash Basis Accounting, including the State’s required Budgeting Accounting Reporting System (BARS) Chart of Accounts, and District policies and procedures.
- Skill to organize and manage finances such as payroll accounts payable invoices and warrants.
- Accurate and efficient data entry. Ten-key by touch.
- Reconciliation of customer, vendor and payroll accounts.
- Technologically literate with computer skills, including familiarity with Microsoft Office (Word, Publisher, PowerPoint, and Excel), specialized accounting software, electronic patient records/billing software, and/or others as determined by the District.
- A flexible self-starter who can work independently under pressure as well as follow direction from superiors. Must be able to plan and organize work to meet District deadlines.
- Must be able to drive and operate agency vehicles.
- High school diploma or GED. Bachelor’s Degree desirable.
- Minimum five years’ experience in an administrative support, payroll, or human resource assistant position. Government setting preferred.
- An equivalent combination of education and experience may be considered.
- MUST possess a valid driver's license.
- Must be able to successfully complete and pass a background check & credit check.
- The majority of work is performed in an office setting with occasional travel to conduct District business.
- Occasionally exposed to outside weather conditions.
- Employee’s primary functions require sufficient physical ability to work in an office setting.
- Some work is performed in record storage areas or community settings.
- Must be able to lift and/or move objects up to 20 pounds.
Office Administrator of Finance
* The District reserves the right to amend this job description as it may determine appropriate from time to time in its discretion.
$70,000 - $90,000 a year
- Longevity Pay
- Vacation: 3 weeks per year
- Holidays: 11 paid holidays annually; plus 2 floating holidays
- Sick Leave: an accrual of 8 hours per month of paid sick leave
- Bereavement Leave
- Health insurance: medical, dental and vision
- Retirement: PERS (Public Employees Retirement System).
- Deferred Compensation: $300 a month
- Life Insurance
- Long Term Disability
- Education Reimbursement
Reports To: Fire Chief
Open until filled